Are you a Notion user and want to become more productive at using the notion app? Then be sure to stick with this article. Because in this article we will be taking a look at 20 useful Notion Tips And Tricks that will help you speed up your workflow and help you stay more productive.
So guys my name is Shahid and I have been a blogger for sense 4 years. Also, I’ve been an iOS and Android user for the past 10 years, Also, I have been a Notion user for a very long time. And because I used Notion for a very long time, I thought why not give you some Notion Tips to stay more productive?
20 Best Notion Tips to BOOST Your Productivity in 2024
First up is a quick search. When managing a lot of pages and databases we can often forget where we have stored something.
The notion has this keyboard shortcut that will help you quickly search for that. Hit Control + P on your keyboard or Command + P if you’re on a Mac and this quick search toggle will appear. You can simply search for your desired page or content from here. Super easy.
While scripting for my article I often have to I interchange between different notes and pages
of mine. In such situations opening and closing pages again and again from the left sidebar can be really annoying, to be honest. But thankfully we have this feature where we can simply access our Notion pages that are similar to that of your web browser.
Simply press Control or Command on your Keyboard and click on the page you would like to open. And as you can see it will open up the page in the form of a new tab. It will be super convenient to switch between different tabs that way. It will make your life so much more easier. By this process, you can open up multiple pages together.
New Blocks Shortcut
There’s a simple way to create new blocks in Notion without having to use your mouse. Simply press the forward slash on your keyboard and a drop-down list will open up. From here you can choose the type of block you want to create. For example, let me create a new page.
Speaking of pages. I was shocked that many people didn’t know we could do this. I asked a friend of mine who is a hardcore Notion user still she didn’t really use it that much. You can create multiple sub-pages within a single page. Simply create a new block that says page and it will do the job for you.
For example, I have a page called Scripts. I’ve stored the scripts of different articles of mine in multiple blocks. I think it’s known as nested pages. But yeah it really becomes easy and convenient to access such data this way.
Formulas! This is more of an advanced feature but it can be really helpful while managing finances or calculating earnings. I’ll give you a quick demonstration of using formulas. For this to work you need to create a database. Now for example I would like to calculate my net profit for every month. I can simply create a new database.
And let’s name the first column as a month. And create two numbered columns. One more for our earnings and one for our expenses. Now let’s create a new column, simply search for the formula and add that. I’ll rename this to net profit.
Now when I click on the formula block, I can simply create a pre-defined formula to calculate my net profit. From this properties window select earnings and it will appear on top. Now depending on your task you can simply add a formula, like in this case, I want the formula to be my earnings minus my expenses.
Basic maths, if you subtract your expenses from your earnings then you will find your net profit. It can be confusing at first but can be super useful if you incorporate this in your workflow.
Quick Share Pages
You can very easily share pages on Notion. Simply hit control/command + L on your keyboard and
it will copy the link of that particular page in Notion. You don’t have to worry, it will only copy the link of the page you’ve opened. The viewer won’t have access to your entire Notion library. Keep them stalkers away!
Backlinks / Linked Pages
Creating backlinks. You can simply create a backlink to your pages or mention a person if you’re collaborating with someone. Just like on Instagram, you can simply type ‘@‘ followed by the name of the page and it will create a shortcut for that page. Now when you click on it, it will simply lead you to the mentioned page. It will also show the number of backlinks you have created for that particular page.
The backlinks can particularly be useful when you use them on your smartphone. You can simply create toggle blocks inside your homepage or dashboard or whatever you call it. LifeOS? Create a toggle block and under that, you can simply create the backlinks or shortcuts of the pages you visit the most.
You can also hide photos or your embedded videos under the toggle blocks. That way you’ll be able to get a more cleaner page and the photo won’t take your entire page hostage. You can simply click on them to access them. So yeah these quick toggle shortcuts can be super useful especially if you’re using it on your smartphone.
And speaking of shortcuts, you can simply add your most visited pages to your favorites tab. Simply right-click on any particular page and click on Add to Favorites. And it will appear on the top inside your favorites tab. This was so easy to do and so convenient. I don’t know why I haven’t taken advantage of this feature before this.
Another thing I’ve seen people not take the most advantage of is the fact that you can create multiple calendars inside of Notion. And you can choose them to be not linked with each other. Confusing? Okay, let me tell you. I have created 3 different calendars under this page.
In the first calendar, I basically manage my content schedule. In the second one, I manage my day job and other projects of mine. And in the third one, I basically manage other aspects of my life, mostly personal stuff. Having a decluttered calendar for all the aspects of my life really makes it easier for me. Or if you’re someone who likes to pack everything into one calendar then yeah this isn’t really for you.
Bullets & Sub Bullets
Let’s talk about bullets and lists. If you have created a bulleted list, you can simply select them all and turn them into a numbered list or even a to-do list. Whatever you like. Would be very easy if you had to count the number of points in a bulleted list. Not only that, you can create sub-bullets by clicking on enter and then tab.
This way we will be able to create hierarchal points. You can even create sub-tasks of sub-tasks. Hit on enter and then click on the tab and it will do the job for you. You can keep doing this and it will keep creating sub points for you. Can be useful while taking notes and when you want to store some quick points or keynotes under it.
This one is more directed for beginners, you can simply create different columns just by dragging and dropping your desired block on the sides. And it will create a new column for you. Now you can simply store your data into column formats thus making it easier to compare. Else if you’re a student this can
particularly be useful if you want to create a differences table or something like that.
This is more of a recommendation than a Notion tip. I found this to be super useful for myself to stay more productive and it’ll surely help you too. In your Notion dashboard, I suggest that you create a goals chart or a master list.
You can simply do this by creating a table or a database in Notion. And you can create columns based on what you need. For example, the different columns for myself are going to be Goal Name, Description, Due Date, and Status. This will allow me to track my goal efficiently.
On top of that, since we’re doing this on our dashboard, it is most likely going to be the first thing you see when you open Notion. Hence it will keep reminding you to get your bottoms moving and to achieve your goals.
Even if you don’t finish your task, this table will at least make you feel sad and guilty about yourself. Our guilt often makes us do stuff we never wanted to. Try this, would really help you stay more accountable.
I don’t why but many people don’t know about this. There’s a Chrome extension called Notion Web Clipper. You can simply add that to your browser. And when you browse the web and find an article that catches your interest like our articles, you can simply click on the web clipper and it will add it to your Notion.
Now when we open Notion, we will be able to see that it has imported that article inside. Can be really handy if you’re i nto personal knowledge management. Rather you can read a cleaner version of the article from here. Without any ads and distractions. Do give it a try. Really cool stuff.
To summarize with Notion AI
Make the most of Notion AI. We can simply summarise articles using Notion AI. We won’t have to open ChatGPT for that. You can simply select the entire text and then simply select Ask AI and from there select Summarise. And Notion will create a short summary for you. Super useful if you want to stay in the Notion ecosystem.
talking about not leaving the Notion ecosystem, you can even set reminders on Notion. I generally do this using Amazon Alexa but yeah ecosystem. You can simply type @remind and select Remind Tomorrow. Now when you click on it, you can select the date and time and it will remind you on your computer or your smartphone based on your settings.
You can highlight text in Notion. This is again something many people aren’t aware of. You can add highlights in different colors. Simply select your text, right-click on it, and select the A button. From there you can select the colour of your highlight and you’re done. This will mostly be useful for students but yeah you can never have enough highlights.
Fonts and Layout
Btw. You can change fonts in Notion. You don’t have to keep using the default one. There’s the option to select from Serif or mono which is more spaced out. Also, you can make your texts smaller to view the entire page better through here. Can be useful to spice things up a bit eh?
You can navigate through databases very easily just by using your keyboard. You won’t need your
mouse for this purpose. You can simply use your arrow keys to navigate through your databases.
Press enter to select different segments.
Press enter again to select and make changes. After that, you can simply select them all by hitting on Shift + the down arrow key and pressing Ctrl+D to make changes to them all at once. Quick little way to make changes all at once.
Complete Status as Checklist
If you have created a status property for your task. Instead of clicking on it and selecting complete from the drop-down. You can quickly mark it as complete in the form of a to-do list. Click the Properties button and go to properties, from there click on status and select Show as. From there select the option called check box. You can now simply complete your tasks like a to-do list.
Ending Note: So guys these are the 20 Best Notion Tips to BOOST Your Productivity in 2024. Hope this article adds something to your knowledge. So this is it for today’s article we will see you in our next article. Bye!